Random Team Generator

Use this team generator to randomly split a list of players into teams / groups. Randomly assign players into teams , based on a list of names, one per line .

Related randomizers

Random Sports Team Picker

Random team assignement at team-building events, randomly distributing chores or tasks, shuffling board game players.

    Using the random team generator

To use the team randomizer, simply enter a list of player names, one item per row (copy/pasting from a spreadsheet works great) and then select the number of teams (groups) among which you want to split them. Then press the "Generate Random Teams" to get a set of teams from the team generator.

The easiest way to retrieve the teams is to use the copy icon next to the list of names in each team.

    How many names can the team randomizer process?

The maximum number of player names the random group generator will process is 1,000. The maximum number of teams you can randomly assing players to is 100.

    Applications of a random team generator

A free online team randomizer like this can have many possible uses. Here we list a few more common ones.

The most common use of a team generator is to randomly distribute players across teams in a sports game. It is the same as randomly drawing the names of the players out of a hat. Using the team randomizer, one can spread players into two or more teams fairly and without bias, if that is the goal. Simply enter all the player names and click "Generate Random Teams". A sports club can use this tool as a groups generator for practice games.

Please, note that unless the number of players is exactly divisible by the number of teams, you will end up with some teams with more players than others.

Many organized team-building events feature games that foster teamwork and improve the team-spirit. However, an important role of these events is to make it so that people from different departments within a company have a chance to communicate with each other outside of a work environment. Using a random generator is a great way to make sure that people get to talk to persons they may otherwise be hesitant to approach or enlist in a team game.

In case you need to distribute chores or tasks across several teams of people at random, this team randomizer can help you achieve it quickly and easily. First, order all tasks from 1 to n, where n is the number of tasks. Then use the random team generator to assing people's names into groups, each of which will deal with the task corresponding to their team number.

If you are a schoolteacher, you may use this to randomly pick students for different home assignments, projects, etc. and randomly assign them to a number of groups.

Many times players of board games would have preferences about who to team up with in a given game. However, from time to time you might want to mix things up and randomly assign teammates. Using an online random team generator is a fun way to do it.

    Are the teams truly random?

If your requirements for the randomness of the shuffle produced by our generator are high, you would be satisfied to know that you can trust that our randomizer engine results in unbiased shuffles . Each player has an equal chance of ending up in each time, as we are using the Fisher-Yates shuffle algorithm combined with a good random number generator (RNG). Its suitability to the task has been tested with multiple sumulations which showed the unbiased nature of the team assignement. The uniform distribution across teams by the generator was also validated using statical tests.

Cite this randomizer & page

If you'd like to cite this online randomizer resource and information as provided on the page, you can use the following citation: Georgiev G.Z., "Random Team Generator" , [online] Available at: https://www.gigacalculator.com/randomizers/random-team-generator.php URL [Accessed Date: 06 Mar, 2023].

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About Random Assignment Tool

This is a great task assignment tool. Maybe you are a teacher, a coach, or a moderator. You need to divide your objects into groups. Random allocation is certainly the fairest way you can use. You can use some numbers to group, but using this tool is obviously the most convenient.

Using this tool is very simple, you just need to enter all the items, one per line, then enter the quantity you need to group, and then click the Generate button and you will get the result.

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Constrained-random assigning tasks to people for a week, non-consecutively

I would like to assign randomly tasks from a list of 8 tasks to 4 people every day in a week with these conditions:

Here is my code for one single day. But how to program the code for the 7 days in a week, enforcing the above conditions?

smci's user avatar

There are lots of ways to approach this, but one would be to just allocate them at random, check if they meet your rules, and if not then reallocate them.

I would probably do this by defining a couple of functions that you can use to check if any given allocation matches your rules.

For example:

Edit: Now that I've shown you how to do it, and you've edited your question to change the conditions, I'll let you take it from here.

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randomly assign tasks

Hi guys, Once again I am back here looking for your help! I hope you're all well Ok, so I have a number of tasks, and a list of employees available, and I would like to randomly assign tasks to each colleague available. Issue one: using RANDBETWEEN is a nightmare. Everything changes all the time! Issue two: I can't figure out a way for the formula to determine who is on shift and who is off (Off would appear blank, and I don't want to assign a task to anyone who is off) Issue three: This is more a bonus and would be great if it could be done, but not a problem if not, but the number highlighted in red is the amount of hours that must be assigned to the task, so I would like the selection to stop assigning people to that particular task once that number of hours has been reached. Issue four: This is a real big one, and not sure if it can even be done, but...I would like the formula to select employees who have been trained on that particular task, which is on a separate worksheet. I would really appreciate some help with this, and as always I know I've come to the best spot! Thanks in advance guys

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Re: Random Task Allocation

. In the past two weeks, someone else requested assistance on a workbook with almost the same requirements. Have you searched the Forum ?
Hi, I haven’t, I didn’t even think that this could have already been discussed, but thank you for the heads up, I will have a search now, thank you!
Hi, I spent a while searching the forum last night and I couldn’t find anything similar, would you mind pointing me in the right direction?

JeteMc is offline

This proposal uses a lot of helper columns to arrive at a random assignment of names. Notice that because of trained tasks and employees whom are off, not all positions are filled. I am going to let you see if this is useful before attempting to explain the layout. Let us know if you have any questions.
Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.
Hi, Thank you so much for your help! With some help from other users I had found another way of doing this using something similar to this (from another workbook so won't be spot on); =INDEX($A:$A,AGGREGATE(15,6,ROW($A$2:$A$10)/(COUNTIF($J$2:J2,$A$2:$A$10)=0), RANDBETWEEN(1,SUMPRODUCT(--(COUNTIF($J$2:J2,$A$2:$A$10)=0))))) I would love to know how your version works as of yet I've still not completed the final workbook, and would be great if there was more than one option in case one fails, would you mind terribly explaining how this one works for me? I'd be forever greatful!
Hi, Me again, I've been playing around and I love this version, I think because I can see parts of the work on the sheet it will make much more sense to me, so thank you, this is absolutely amazing! Please if you have the time, please do explain this to me
On the Trained Task sheet: Column I randomizes selections for employees whom have hours listed on the Shifts sheet using: =IF(COUNTIFS(K2:N2,TRUE),RAND(),"") Column J is a list of all employees (copy and paste) with duplicates removed (Remove Duplicates feature on Data tab). Columns K:N are populated according to what task groups the employee belongs and if they have hours listed on the Shifts sheet using: =AND(ISNUMBER(MATCH($J2,A$2:A$12,0)),ISTEXT(INDEX(Shifts!$B$2:$B$11,MATCH($J2,Shifts!$A$2:$A$11,0)))) Columns O:R rank the eligible employees using formulas similar to: =IF(AND($Q2>3,$P2>3,$O2>2,N2),SUMPRODUCT((N$2:N$11=TRUE)*($I$2:$I$11<$I2)*($O$2:$O$11>2)*($P$2:$P$11>3)*($Q$2:$Q$11>2))+1,"") Columns S:V display the task assignment names using: =IF(O2<=2,$J2,"") On the Formula Trial sheet the names are placed in the tables on the Formula Trial sheet using: =INDEX('Trained Tasks'!S$2:S$11,AGGREGATE(15,6,(ROW($S$2:$S$11)-ROW($S$1))/('Trained Tasks'!S$2:S$11<>""),ROWS(S$1:S1))) Let us know if you have any questions (especially about any of the formulas used).
Hi! Thank you so much, this makes so much sense! I think the only part I’m still struggling to get my head around is what’s going on in columns O:R, I don’t quite understand the formula there or what it’s doing/where it’s creating the numbers from. And then this formula, =IF(O2<=2,$J2,""), I don’t quite understand what criteria creates the reason for <=2, why is this the number 2? Sorry, may seem like daft questions to you but I’m stumped on those two parts! Once again I really do appreciate your help!
Both are good questions. As to the formulas in columns O:R the SUMPRODUCT function is used to rank the randomized numbers without having to use an array entered formula like ...RAND(IF... The first part of those formulas eliminates rows where the employee has already been assigned a task in a previous column or is does not have hours on the Shifts sheet. I hope that makes sense. It may help to select cell P5 and run the Evaluate Formula feature from the Formulas tab. As to O2<=2, The Formula Trial sheet shows 2 admins so the formula only picks the names corresponding to the 1st and 2nd rankings of the random numbers. At some point it may be advantageous to put the numbers for task assignments in cells and let the formulas reference those cells rather than hard coding the numbers. Again I hope that makes sense. Let us know if you have any questions.
This makes perfect sense! Thank you so much! I'm glad I asked now because the total number of employees assigne to each task can differ every day, based on the workload completed yesterday and what is still outstanding, so I can work that into that part of the formula. My end goal was to be able to input how many hours I wanted to assign to two of the tasks (Admin and Sales, hours are in celld D2 and I8 on the Formula Trial sheet), so I can write the formula to divide that number by the amount of hours, and then reference that cell in the formula you've written in O:R. Doing this formula will be easy if all the shift lengths are 8:30mins, however the tricky part will be if some of the employees are on 6hr shifts. I think to save myself the headache I might just input how many people I want assigned to that task instead of messing around with the shift times. Once again, thank you so much! You have been incredible, and I really do appreciate the lengths you've gone to to explain this and break it down for me!
Hi, I am playing around with this now and I do actually have one more question if that's OK? Again, it's probably really daft but it's the only thing I'm still scratching my head over. =IF(AND($Q2 >3 ,$P2 >3 ,$O2 >2 ,N2),SUMPRODUCT((N$2:N$11=TRUE)*($I$2:$I$11<$I2)*($O$2:$O$11 >2 )*($P$2:$P$11 >3 )*($Q$2:$Q$11 >2 ))+1,"") The underlined bits are what I'm struggling to understand. Is this also based on the amount of employees being assigned to that particular task? Thank you in advance and sorry for the daft question!
Lets see if the following will help. I have given the green highlighted cells on the Formula Trial sheet names (i.e. Admin_no, Letters_no etc.) so that it will be easier to keep up with them when looking at the formulas on the Trained Task sheet that reference them. The formulas in O:R now look like: =IF(AND($Q2>Letters_no,$P2>Competition_no,$O2>Admin_no,N2),SUMPRODUCT((N$2:N$11=TRUE)*($I$2:$I$11<$I2)*($O$2:$O$11>Admin_no)*($P$2:$P$11>Competition_no)*($Q$2:$Q$11>Letters_no))+1,"") You can put the number of employees needed for each task into the green cells and let the formulas on the Trained Task sheet do the calculations in the background. Let us know if you have any questions.
Hi, that's amazing! Makes perfect sense now! Thank you so much! You've been so helpful I really appreciate it! Only thing I need to do now is make it fit all 90 names, and ensure that any that aren't picked into Admin, Letters or Competition are all spilled into Sales, so Sales will just pick up anyone else who's in, I'm sure some playing around with index, countif and match will do the trick! Thank you once again, you truly are a star!
You're Welcome. Thank You for the feedback and for marking the thread as 'Solved'. Let us know if you need help fitting the 90 names into task lists. I hope that you have a blessed day.

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Randomly assign tasks to a group of people

How To Randomly Auto Assign Tasks in ServiceNow

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Auto Assign Capabilities – What is Out Of Box?

A lot of IT Managers like the idea of using platform automation to make decisions. This solution can ultimately save people a lot of time and removes a lot of manual intervention. But it’s not a “one size fits all” solution. 

Why Would You Want To Automatically Assign A Case?

You may be able to further expand upon the idea here. You can take the script and modify it to auto assign based on any other condition you can think of.

if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'thesnowball_co-large-mobile-banner-2','ezslot_5',125,'0','0'])};__ez_fad_position('div-gpt-ad-thesnowball_co-large-mobile-banner-2-0'); Something To Also Keep in Mind – Related To SLA’s

But if your company has your Response SLA conditions set up to be met when an incident has an “Assigned to” user populated – then continue reading here. If that is the case, then the Response SLA will be instantly met, and will become a metric that doesn’t provide a lot of value. If all your incidents are being assigned on insert, then 100% of the SLA’s measuring response will be met on insert, and won’t even be tracked. It will appear that you are meeting 100% of responses, every time.

if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[250,250],'thesnowball_co-leader-2','ezslot_7',126,'0','0'])};__ez_fad_position('div-gpt-ad-thesnowball_co-leader-2-0'); How To Automatically Assign A Case At Random?

Script : (function executeRule(current, previous /*null when async*/ ) { // Call the function random(); // Define the function function random() { var group = current.assignment_group.toString(); // Find the group members of the current group var grMembers = new GlideRecord(“sys_user_grmember”); grMembers.addQuery(“group”, group); grMembers.query(); var array = []; // Add them all to an array while (grMembers.next()) { var user = grMembers.user.toString(); array.push(user); } var arrayLen = array.length; // Randomly select the user from the elements in the array var randomUser = array[Math.floor(Math.random() * arrayLen)]; var userName = new GlideRecord(‘sys_user’); userName.get(randomUser); // This is optional, but could be helpful current.work_notes = “Auto assigning ” + current.number + ” to random user: ” + userName.first_name + ” ” + userName.last_name; // Set the randomly found user in the group current.assigned_to = randomUser; } })(current, previous);

How To Test The Auto Assignment Business Rule

Leave a comment cancel reply, how to call a script include from a business rule in servicenow, how to delete (and restore) records with a background script.

Assigning people to tasks randomly and with a condition

David Boltz

I would like to randomly assign service representatives tasks, but only those who meet the criteria of already completing a task previously assigned to them. I would like to create a workflow or formula that would assign individuals on their availability and at random. Any suggestions?

Genevieve P.

Hi @David Boltz

I have a few different ideas for how to automate assigning a person to your tasks, but it will depend on your current sheet set up. Would you be able to provide screen captures of your sheet and explain how your tasks are tracked? (But please block out sensitive data). How many service representatives do you have?

In one of my sheets I have two column formulas set up. One COUNTS the number of tasks that an assigned person has completed (or has put a date in). The other then finds the user with the MIN number of completed tasks and puts that name in the row.

Screen Shot 2021-04-12 at 3.00.28 PM.png

Then you can use the value in that "Assign Next" column in your workflow to match up what user to put in the "Assigned To" column for the next new row created. (See: Assign People in an Automated Workflow )

However, this doesn't take into account any "in progress" tasks, or how recently the last task was closed.

For example, if Eric has 5 tasks open , but only 1 closed, he would be seen as the MIN:

Screen Shot 2021-04-12 at 3.05.06 PM.png

So in this instance, and depending on your sheet set up, you may want to change up what you are counting. Perhaps you could COUNT how many assigned tasks are in Progress (or not Completed) instead, and assign the person with the lowest number of Open Tasks:

Screen Shot 2021-04-12 at 3.06.05 PM.png

You can hide these helper columns once you have the correct formulas set up. Does this make sense? Would this work for you?


Hello I am currently wanting to transition my SharePoint Tasks over to SmartSheet due to the capabilities with auto assigning, I'd like to employ this option on a rolling basis. Essentially - assign the next case to the person with the least amount of "in progress/pending" cases. I'm following this thread but want to make sure I am creating the appropriate additional sheets.

On one sheet - will I need to create a column that has everyone that is possible to be assigned to, then add an additional column to "count" how many cases they have currently in progress/pending?

In the example above I only used one sheet with 2 Helper Columns that can then be hidden!

@Genevieve P. Thank you for this - I am getting an #Unparseable message on the Count Column

My current columns and my formula

=COUNTIFS([Offline Advocate Assigned]:[Offline Advocate Assigned], [Offline Advocate Assigned]@row, In Progress: In Progress, )


Be advised - each line represents a case that had to go through a triage process with 1 advocate and then if escalated, was then assigned to another advocate. We are hoping to remove the triage process, but I first need to get this auto-assign process working.

Here's the structure of a COUNTIFS Function :

=COUNTIFS([Column 1]:[Column 1], "Criteria 1", [Column 2]:[Column 2], "Criteria 2")

So in your instance, it sounds like "In Progress" is your second criteria and the column you're looking in is called "Escalated Case Status". If that's correct, you'll want to set up your formula like this:

=COUNTIFS([Offline Advocate Assigned]:[Offline Advocate Assigned], [Offline Advocate Assigned]@row, [Escalated Case Status]:[Escalated Case Status], "In Progress")

Does that make sense?

Yes that makes sense @Genevieve P. ! It worked, thank you so much! I've gotten the "index" formula to work as well but when I try to create the automation to assign the next person - it won't allow me to select more than one person.

Great! I'm glad the first part worked for you.

In regards to the Automation, you'll need to build this out with multiple conditions ending in multiple possible actions: one for each person that may appear in your "Assign Next" column:

Screenshot 2022-10-21 at 10.00.11.png

See: Assign People in an Automated Workflow and Condition Blocks: Filter What Your Automated Workflows Send

@Genevieve P. thank you will try it. Is it common for the "assign next" column to show blank when it pulls up. I'm trying to test if the automation is working but my Assign Next Column is now blank and its worked before with populating names. I'm not.


I see you have a number of blank rows that have the COUNT as 0. This is the minimum of your Count column, so the formula is returning blank.

If you delete out those test/blank rows it should fill in the Assign Next column with a name instead. 🙂

Robert B

@Genevieve P.

Rather then add a new topic, thought I would add to this as it is related.

Was working on an auto-assignment process, and the above information solves for that splendidly.

The COUNTIFS and INDEX columns are working perfectly.

I would like to now include additional variables to this auto-assignment model.

Suggestions on how to be able to dynamically add/remove an individual from the auto-assignment process?

-For example if someone was out sick or on vacation I would like to be able to easily take them out of auto-assignment rotation during their time off, and then be able to easily plug them back into rotation upon their return to work. My mind goes to some sort of helper status column whereby the individual is either online or offline status, so this would trigger whether they are in rotation or not to be assigned to, this being pulled from a helper sheet where the manager could easily make the change of employee status.

Second question, is there a way to manipulate that auto-assignment to account for a difference in % allocation or some such.

-Situation is some of the assignees are on a full time basis while others may be part time, so would like the part-time employees to only be in rotation to receive a portion of the requests that come in. Example would be every ~10th request that comes in, or stated a different way, only be in rotation 10% of the time, some sort of easily manipulated value that accomplishes this.

Thank you in advance for the support!

Hi @Robert B

The Assignment column is based around the minimum number in the Count column. This means that yes! We could include additional criteria into the Count column to adjust it based on your needs.

1) Adding / Removing individual:

I agree that a helper sheet in this instance would be useful. If you had all employees listed as a Contact down one column, then another column identifying if they are currently "Online" or "Offline", then yes, we can reference this.

I would add an IF statement in front of the current formula so it automatically adds a really high value to the cell if the current user is "offline" in the other sheet. For example:

= IF(COUNTIFS({Employee Column}, [Assigned To]@row, {Status Column}, "Offline") >= 1, 999999 , COUNTIFS([Assigned To]:[Assigned To], [Assigned To]@row, Complete:Complete, "")

2) Adding weight to individuals

This is an interesting one. I think you would potentially need to use the same helper sheet with the Contacts listed, Offline/Offline listed, and then have another dropdown column identifying what type of employee they are, then use this to multiply their current COUNT by a specific percent, based on those values.

For example, lets say you have:

Full Time / Half Time / Minimal Time

You would need to have set dropdown values associated with a set weight. Then once you've decided on your weight, we can use the same IF statement structure to check the current employee against the helper sheet and multiply the final COUNT by different values.

=IF(COUNTIFS({Employee Column}, [Assigned To]@row, {Status Column}, "Offline") >= 1, 999999, COUNTIFS([Assigned To]:[Assigned To], [Assigned To]@row, Complete:Complete, "") * (IF(COUNTIFS( {Employee Column}, [Assigned To]@row, {Type of Employee}, "Half Time") >= 1, 2, IF(COUNTIFS({Employee Column}, [Assigned To]@row, {Type of Employee}, "Minimal Time") >= 1, 10, 1)))

Let me know if that makes sense and will be easily adjustable for you!

BRILLIANT! Both your solutions work great independently, as well as collectively.

Going to throw one more variable into the mix for your creative input.

If an employee is Out of Office 'Offline' for a few days or more, then they are taken out of rotation with the increased count '999999' added for them, this works perfect. Challenge I am running into, is when they return to work, and they are put back into rotation 'Online', their count reverts back to what they had when they went out. So in theory they will be running a much lower count then their peers and ALL the new tasks that come in will be assigned to them until they catch up to their peers count.

Only thing I can think of is a reset to get everyone on equal parity, starting from '0' or some other standard baseline #.

Or somehow manually/artificially manipulating that returning to work employees count so they are in line with their peers.

Appreciate the consideration. Thank you!

Glad to hear it's working for you!

For your most recent variable... I'm interested in hearing more about your process.

In the original COUNTIFS we're only counting rows that are blank in the "complete" column, meaning tasks that are not done:

COUNTIFS([Assigned To]:[Assigned To], [Assigned To]@row, Complete:Complete, "")

Let's ignore the weighted values for a minute and just focus on number of tasks.

You're absolutely correct - if I go on holiday and have 5 tasks that aren't complete, when I come back and I'm no longer "offline", I'll have a count of 5 again. Then, if my peers have 10 tasks each because they've been picking up more while I've been away... I'll be assigned the next 5 in a row until we're all filled up to the same capacity.

Is this incorrect behaviour? We could potentially use the COUNT to filter rows based on different criteria (e.g. "Status" or something else).

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Software development

2023 guide to task management

randomly assign tasks

No matter if you’re working on a specific project or just going about your daily business, chances are you have a long list of things you need to do on any given day.

Just randomly completing tasks whenever you think of them, or scattering sticky notes whenever you think of something that needs to get done, is probably not the best way to make sure everything gets done on time, and done well.

Likewise, just going in chronological order and trying to finish absolutely everything can also be a recipe for disaster… or a nervous breakdown.

Task management is your secret weapon to ensure that you’re always working on high-priority tasks and being as efficient as possible, without burning yourself (or your team) out.

Try monday.com

What is task management? An important part of PM

Task management is the process of managing, prioritizing, and ensuring tasks are completed on time.

It’s an integral part of project management, where you deal with the granular, practical division of labor.

Example: weekly tasks for a mobile app development team

For example, an app development team might divide up tasks like this:

remote teams tasks template

Not all of these tasks are equally important. That’s why you need a system where you can prioritize tasks  and schedule items based on their value and view the life cycle as a whole.

Why is task management important?

Abandoning people to figure everything out on their own isn’t a good idea.

The average office worker spends as little as 2 hours and 53 minutes on productive activities a day. The top 3 unproductive activities alone eat up more than 2 hours every day. Ouch.

Graph showing how many minutes an average worker spends on unproductive tasks.

Let’s take a closer look at the benefits of effective task management.

Boost productivity

An engaged workforce is an effective workforce. Task management, when done correctly, distributes the right tasks to the right employee at the right time.

Managing tasks is kind of like playing matchmaker. You need to consider the relationship between each item and the order in which you should complete them.

By involving the whole team in task management , you can set up a workflow that considers all moving parts. That way, nobody is stuck waiting for someone else to finish.

Everyone always has an engaging task to work on, reducing the chance that they’ll distract themselves and coworkers with unproductive antics like on The Office (remember the jello stapler?).

Make sure high-priority tasks get done on time

If you don’t have any system in place, high-priority tasks will get treated the same as any other. Sure, maybe a manager will send a few email reminders. But that’s in no way a guarantee that the team will do it on time.

With a system in place with clear priorities and due dates, high-priority tasks will get the attention they deserve. That’s a crucial piece of building an efficient workflow. There are also many great ways to manage your projects, such as Kanban boards and Gantt charts .

Get a better overview of the status of your projects and business

Using a project management software won’t just help your teams get more done, including nailing all task details. It will also give your managers and all team members a better overview of what’s happening.

With the task status visible, you can forecast any potential bottlenecks or other problems. If someone falls behind schedule, you can easily follow-up and offer them help.

Improve collaboration and speed up tasks

Companies with collaborative working environments are 5x as likely to be high performers in their industry.

If everyone on a team only focuses on their task list, they’ll struggle to work together efficiently.

With task management software, you get better transparency, and it’s easier for the team to help each other out.

Get started

How is task management used?

In a recent study of monday.com’s users, we asked them what they used our software for beyond the ambiguous term “project.”

Graph showing the most popular use cases from monday.com.

As you can see, many companies use task management for marketing campaigns, managing creative, and even HR.

Let’s take a closer look at the most popular use cases.

Marketing campaigns

When setting up a new marketing campaign, companies usually follow a predefined set of steps.

First, they meet with the team (or client) to settle on the budget, target market , and primary objectives. After that, they have to delegate some tasks, from writing ad copy to researching keywords or creating a landing page.

Everyone needs to be on the same page throughout the process. Otherwise, the final campaign won’t have a cohesive feel.

The ad copy needs to match the creative and the landing page. Task management software and principles are an absolute necessity. You can find a great free task management software as well to fit your budget.

Creative and social media management

Likewise, an in-house or agency creative team can’t function effectively without a task manager .

Even a relatively small team might handle over 100+ requests in any given week. It’s essential to know the availability of every designer, videographer, social media manager , and copywriter to assign tasks.

Good luck trying to keep up with spreadsheets.

Software development is another industry where task management is crucial to business success.

You have to balance bug fixes and incoming requests with the overall development goals. To be effective, you must adjust and prioritize tasks in real-time.

The main focus of the team’s tasks could change entirely from one day to the next.

Human resources

HR managers balance a complex schedule to stay productive. With tons of meetings, they have to deal with rescheduling daily.

Without a system that gives them a clear overview of their availability, every HR manager would need at least one assistant.

What is the best way to manage tasks?

The best way to manage tasks is within a project management framework, using digital tools to ensure your entire team can collaborate no matter where they are.

Why a digital platform like monday.com is the best option:

Tasks don’t happen in isolation. Without transparency, it’s easy to end up with multiple employees working on duplicate items (oops), bottlenecks, and inefficient workflows.

Digital tools also help employees pool their resources when working on similar tasks. If Sharon found a shortcut that cut down her editing time from 2 hours to 15 minutes, she could easily share it with Bob who’s assigned a similar task.

But if Sharon has no idea that Bob is even doing a task similar to hers, then he’s left out in the cold, trying to slog through it on his own.

Transparency is the foundation of a healthy, effective, and collaborative workflow.

"The hard sell"- why you should use monday.com to manage your tasks and projects

If you’re serious about improving your workflow, the best place to start is with task management software.

Compare the features and use cases of the different options, and settle on the task manager that is best for your unique needs.

monday.com: Work OS where you can manage projects

Task management in monday.com.

If you’re not just looking for a way to assign tasks to people, but want to optimize your entire workflow, monday.com is the answer.

You can easily create task boards and efficiently distribute the entire workflow, but that’s only the beginning.

Use our wide range of templates to create high-level project roadmaps in minutes, manage your resources, and handle other aspects of your business.

Customize boards and create custom templates to suit your processes. You can also automate complex workflows with our automation rules and a long list of integrations .

Collaboration is made easy with full transparency for tracking tasks , as well as threaded comments, mentions, and other tools.

With its many collaboration features , monday.com is a digital workspace that will help your company get more work done in less time.

Here are just some of our favorite features:

Optimize your workflow with task management software

Nothing will hurt your business more than pipedreams like “I’ll get to it later” or “I’ll remember it.”

You need a reliable system to ensure that your team handles the right tasks at the right time.

monday.com offers easy-to-use task management templates, as well as other essential project management functionality. Try it out for yourself and discover what all the fuss is about.

Take our platform for a test drive and see how much more efficient your teams will work. The first two weeks are on us!

One platform for better teamwork

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How to randomly assign people to teams

randomly assign tasks


In this video, we'll look at a way to use basic formulas to randomly assign people to teams.

Here we have a list of 36 people.

Let's say we want to randomly assign each person to a team of 4 people so that we have a total of 9 teams with 4 people in each.

I'm going to solve this problem in small steps, with helper columns, then bring things together in the end. This is a great way to solve more complicated problems in Excel.

I'll start with an Excel Table , to make the formulas very fast to enter. 

Then, I'll add columns for Rand, Rank, Grouping, and Team number. The purpose of each column will become clear as we go along.

Next, I'll use the RAND function to get a random number for each person. RAND generates small numbers between 0 and 1.

RAND is a volatile function , so it will recalculate with every worksheet change. We don't want that behavior, so I'll use Paste Special to convert the formulas to values.

Next, I'll use the RANK function to rank each person according to their random number. RANK needs a number, and a list of numbers to rank against.

The result is a list of numbers between 1 and 36, where 1 represents the largest value, and 36 represents the smallest.

We're getting close.

We just need a way to group by rank.

I'll do this by dividing rank by the team size, which is 4.

This produces some messy numbers, but, we now have what we need.

If we round these numbers up, we'll have team numbers between 1 and 9. This is a perfect job for the CEILING function , which rounds up to a given multiple.

I need to give CEILING the number and specify a multiple of 1, and we have our teams.

Now, to make sure this is working right, I'll use the COUNTIF function to count team members.

Next, I'll replace the hard-coded team size with a reference.

Now when I change the team size, everything still works.

Finally, I'll consolidate formulas.

First I'll copy in the grouping formula.

Next, I'll copy in the RANK formula.

Now I can delete the two helper columns.

To generate new teams at any time, I can again use the RAND function.

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Hi - I'm Dave Bruns, and I run Exceljet with my wife, Lisa. Our goal is to help you work faster in Excel. We create short videos, and clear examples of formulas, functions, pivot tables, conditional formatting, and charts.

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    Randomly Distributing Chores or Tasks In case you need to distribute chores or tasks across several teams of people at random, this team randomizer can help you achieve it quickly and easily. First, order all tasks from 1 to n, where n is the number of tasks.

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  3. How To Randomize a List in Excel (5 Ways and What It Is)

    Here are five ways to randomize lists in Excel: Using the RAND formula To randomize a list with the RAND formula, consider the following steps: 1. Insert a new column Insert a column next to the column you wish to randomize. To do this, right-click on the column letter you wish to randomize and select "Insert".

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    I would like to assign randomly tasks from a list of 8 tasks to 4 people every day in a week with these conditions: everyone gets exactly 2 tasks per day (order doesn't matter) AND can't assign task to the same person on 2+ consecutive days (a person can't get the same tasks next day) AND can't assign same task to people on the same day AND

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    Randomly assigning tasks (adamnc).xlsx‎ (22.3 KB, 45 views) Download Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query. Register To Reply 11-11-2020, 02:11 PM #6 adamnc Registered User Join Date 08-24-2020 Location Manchester, England MS-Off Ver O365 Posts 62 Re: Random Task Allocation

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    Randomly assign a list of tasks to a set of people. There are conditions for assignments. Hi! I want to assign persons to tasks randomly, but I need to classify the task as U and M, and also persons has quota for that the maximum possible assignments to tasks. Persons have U or M or U+M classification too. Why I need this? I'm planning assessments.

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    Randomly assign tasks to a group of people. 4 Participants | 4 Teams | Type: Normal. Cleaning (1) 1 Templeton "Faceman" Peck Cooking (1) 1 Bosco Albert "B.A." Baracus Shopping (1) 1 John "Hannibal" Smith ...

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    Assign tasks to employees randomly - Microsoft Community JA JavierMotta Created on August 25, 2018 Assign tasks to employees randomly Hi all, I have a simple database with 2 tables: tblEmployees & tblDocumentsIds This is how it looks like: I need to assign 3 documents to each employee randomly.

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    How To Automatically Assign A Case At Random? The solution here is a rather straightforward business rule. Condition: current.assignment_group.changes () && current.active == true && current.assigned_to == " Note: You will likely want to update this condition. This condition will auto assign cases for EVERY group that exists.

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    Your Half Time assignees could have the weight of 2 - each row counts as double. Your Minimal Time assignees could have the weight of 10 - each row counts as 10, meaning a Full Time employee does 10 rows for each of the Minimal's 1 row You would need to have set dropdown values associated with a set weight.

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    Random Randomly assign data to groups Related functions RANDBETWEEN CHOOSE Summary To randomly people (or anything) to groups you can use the RANDBETWEEN function with the CHOOSE function. In the example shown, the formula in F3 is: = CHOOSE ( RANDBETWEEN (1,3),"A","B","C")

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    RAND () RAND is a volatile function, so it will recalculate with every worksheet change. We don't want that behavior, so I'll use Paste Special to convert the formulas to values. Next, I'll use the RANK function to rank each person according to their random number. RANK needs a number, and a list of numbers to rank against. RANK ([ @ rand],[ rand])